Data & privacy

Effective 8 November 2026 · version live-v5

Project and privacy contact
Baltic Distributors is the trading name used for this independent trade and partnership project. For enquiries about your personal data, contact Baltic Distributors at info@balticdistributors.com.

Information and purposes
Providing a phone number is optional. If you supply one, we use it to contact you about this enquiry.

We collect the name, work email, company, country, website, role and business information you provide in a brand or partner enquiry. This may include categories, markets, sales channels, supply readiness and proposed cooperation. We also record submission dates, review notes and correspondence. We use this information to assess the enquiry, respond, compare opportunities and, if separately agreed, organise introductions or trading arrangements. Required fields are needed to assess an enquiry; without them the form cannot be submitted. You may contact us by email instead. Do not include sensitive personal data, identity documents, payment details, customer personal data, passwords or access keys.

Legal basis and review
Our legitimate interests are handling business enquiries, assessing relevant cooperation and protecting the website from abuse (GDPR Article 6(1)(f)). Where you personally request steps towards a contract with you, Article 6(1)(b) applies to those steps; Article 6(1)(c) applies where a legal obligation requires processing. The form acknowledgement confirms you have read this notice; it is not marketing consent. Automatic categorisation helps prioritise enquiries. A person makes cooperation decisions; there are no solely automated decisions producing legal or similarly significant effects.

Access and service providers
Enquiries are not public and are reviewed by the project operator. We use website hosting, data storage, email and technical security services. Their providers process the information needed to deliver these services. New-enquiry notifications are sent to the project's contact email.

We may use AI tools to help summarise enquiry information. A person makes cooperation decisions. We do not sell contact lists or subscribe applicants to a newsletter. Contact details are shared with a proposed business partner only after a separate arrangement, or where disclosure is required by law.

Where data is processed
Providers may process data outside the European Economic Area, including the United States. Relevant transfers are protected by standard contractual clauses or a European Commission adequacy decision. You can request information about the applicable safeguards and copies of them at info@balticdistributors.com.

Retention and security
We keep an enquiry while it is needed for the discussion or an agreed relationship. Each form record receives a review date 180 days after submission. This is a manual review point, not automatic deletion. Unneeded records are removed after review; continued negotiations, legal obligations or establishing or defending claims may justify longer retention.

We use encrypted connections, restricted access and submission limits. The application uses a short-lived keyed hash of the IP address for abuse prevention; it does not save the raw IP in enquiry records. Hosting/security providers may process IP addresses and request logs under their own retention rules. We do not install advertising or audience analytics. Essential security cookies and, for the owner, sign-in cookies may be used. Public enquiry forms do not require sign-in.

Your rights
Subject to GDPR conditions, you can request access, correction, deletion, restriction or portability, and object to processing based on legitimate interests. Contact info@balticdistributors.com. You can complain to Lithuania's State Data Protection Inspectorate (vdai.lrv.lt) or your local supervisory authority.

Service requests and supporting files
We also collect service requests, stock offers, quantities, condition, warehouse location, indicative budgets, timing and any asking price you choose to provide. You may upload catalogues, wholesale price lists and product or stock data in PDF, XLSX, CSV or XML format. Files and their names are stored privately with the enquiry for the same assessment, correspondence and retention purposes described above. Email notifications link to the protected review area; uploaded files are not made public or attached to those notifications. We do not automatically import or retrieve the contents of links or connect to offered APIs.