# How to offer clearance or returned stock for purchase

An assessable stock offer separates the contents, condition and price of the lot so the buyer can understand what is actually available.

Canonical page: https://balticdistributors.com/guides/stock-offer-checklist/
Language: en
Updated: 2026-11-09

Prepared by Baltic Distributors

## The short answer

Send an itemised stock list, quantities by SKU and condition, actual photos, warehouse location and asking price with currency and tax basis. Distinguish new surplus from customer returns, damaged goods and untested stock. A catalogue alone does not show the contents or condition of the offered lot.

## 1. Describe the lot before its discount

| Information | What makes it useful |
| --- | --- |
| Lot type | Previous-season goods, surplus, customer returns, liquidation or another clearly described origin. |
| Contents and quantity | SKU or GTIN where available, brand, exact variant and quantity for each row. |
| Actual condition | Separate new, opened, tested, damaged and untested items; explain missing parts or known defects. |
| Location and collection | Warehouse country and city, collection restrictions, Incoterm and named place if used. |
| Asking price | Per-unit net prices in the list; total lot asking price, currency and net/gross basis in the offer. |
| Documents and rights | Proof of ownership or resale rights and applicable product documentation; disclose channel or territory limits. |

## 2. Use one row per variant and condition

Download the Excel template below. Keep identifiers as text, enter quantities and net unit prices as numbers, and add the currency. Put the same product in separate rows if its condition differs. Leave unavailable information blank and explain it in notes instead of entering a zero.

- Do not combine tested and untested returns under a single “good condition” label.
- Use current warehouse photos, including packaging, defects and representative units.
- Identify batch and expiry dates where relevant to the product.
- Keep transport costs and an all-or-nothing lot condition explicit in the proposal.

## Example: separate opened returns

Suppose an offer contains 80 unopened units and 20 opened returns of the same SKU. Use two rows and describe whether the 20 returns have been tested and whether their accessories are complete. A single row for “100 units, new” would make both the condition and value unclear. These quantities are illustrative.

## 3. Explain what still needs checking

State whether we may inspect the lot or request additional photos and documents. If no itemised list exists, say so in the form and describe what can be provided. Selected stock buying is subject to product suitability, verifiable condition, resale rights, logistics and an acceptable commercial assessment. Submission is not an offer from us to purchase the lot.

## Preparation checklist

- [ ] The stock list identifies each SKU, variant, condition and available quantity.
- [ ] Net unit prices, currency and total asking-price basis are clear.
- [ ] Warehouse location, collection terms and transport responsibility are stated.
- [ ] Actual photos show packaging, representative units and known defects.
- [ ] Returned, damaged and untested items are distinguished.
- [ ] Relevant batch, expiry and product-document information is included.
- [ ] Ownership, resale rights and any channel restrictions can be evidenced.

[Download checklist (TXT)](https://balticdistributors.com/guides/stock-offer-checklist/checklist.txt)

## A stock list we can compare

Record products by SKU, variant and condition, with quantities, net asking prices and document links. Instructions are included in the workbook.

[Download stock-list template (Excel)](https://balticdistributors.com/downloads/baltic-distributors-stock-template-en-v1.xlsx)

Free download. No email or registration required.

## Sources and further reading

Official references support the general rules. Our checklists describe the information we need for an initial commercial assessment.

- [Your Europe: product compliance in the supply chain](https://europa.eu/youreurope/business/product-rules-compliance/general-product-compliance/index_en.htm)
- [Your Europe: when CE marking is required](https://europa.eu/youreurope/business/product-rules-compliance/general-product-compliance/ce-marking/index_en.htm)

## Your next step

Submit the lot with its stock list

Choose a stock offer in the service form. Enter the lot details and attach the completed workbook in the supporting files section.

[Offer stock for assessment](https://balticdistributors.com/apply/service/?service=stock_offer)

Submitting a proposal starts an assessment. Any purchase, introduction or sales pilot needs a separate agreement.

Contact: info@balticdistributors.com